Current practices are no longer sustainable
E-mail, paper and scattered files expose board documents to leaks, burden teams and weaken the traceability of decisions.
Confidentiality
Documents distributed without control or revocation — risk of leak, legal and reputational exposure.
Productivity
Manual preparation, multiple versions — wasted time, errors, team overload.
Compliance
Partial or absent traceability — difficulty responding to audits and regulators.
Steering
Informal decision follow-up — unexecuted resolutions, weakened accountability.
A single environment for all governance
From preparation to archiving, Vita Board Portal brings the entire life cycle of your governance bodies into one secure, traceable space.
Agendas
Structured building and one-click distribution.
Secure distribution
Encrypted files, no e-mail attachments.
Consultation & annotations
Reading on any device, confidential private notes.
Votes & decisions
Formalised deliberations, time-stamped recorded results.
Signature & validation
Document approval directly within the platform.
Action tracking
Steering decisions through to execution.
Archiving & traceability
Durable history and a complete audit log.
Security & data sovereignty
End-to-end encryption, MFA, and data hosted under your control, in your jurisdiction.
AI-generated minutes & reports
AI-assisted drafting of minutes and meeting reports, submitted for your approval.
End-to-end governance, with complete peace of mind
From convening to archiving, every step is equipped, secured and traced — with no break or uncontrolled channel.
Votes & decisions, in full transparency
Provisional results, quorum and each member's time-stamped decision — visible according to their rights.
Resolution No. 2026-014
Quorum reached
Approval of the 2026-2028 strategic plan
The board is invited to approve the 2026-2028 strategic plan, including growth priorities, the investment plan and the digital transformation roadmap presented in the meeting.
9/9 board members present · Vote open since 2:32 PM
Valid vote — quorum of 9/9 confirmed at opening, no conflict of interest declared on this resolution.
Provisional result
For5 · 56%
Against1 · 11%
Abstain1 · 11%
Pending2 · 22%
Your decision — Amel Ben Salem
For
Against
Abstain
Built for security and sovereignty
Access control, traceability and document protection are at the heart of the design — with local control of data, without dependency on a foreign cloud.
Security first
Access control and document protection are not options.
Sovereignty
Local control of data and hosting, without imposed dependency on an external cloud.
Simplicity
A clear interface (FR / AR / EN) adopted without heavy training.
Strong authentication (MFA) and fine-grained role management
Segregation of duties (SoD) — minutes are never validated by their author
Encryption and compartmentalisation of confidential documents
Forensic watermark unique per user — deterrence in case of a leak
Locally controlled hosting and data, without imposed foreign cloud
Time-stamped, tamper-proof audit log — admissible during an internal or external inspection.
Benefits for every function
Time savings, risk reduction and the professionalisation of governance.
CORPORATE SECRETARIAT
A lighter preparation workload, always up-to-date files and centralised follow-up of decisions and actions.
BOARD MEMBERS
Immediate access to the complete file, smooth reading and annotation on any device.
GENERAL MANAGEMENT
Smoother governance, reinforced access control and a visible professionalisation of processes.
CONTROL FUNCTIONS
End-to-end traceability and an increased ability to respond to audits and regulators.
The most tangible return on investment remains the one that cannot be seen: the leak incident that never happened.
Why a sovereign vendor
For organisations in regulated sectors, the choice of vendor deserves specific analysis.
Vita Board Portal is published by VITALIS, a Tunisian company specialising in IT governance, risk management and compliance. From Tunis, VITALIS supports Tunisian and African banks, financial institutions and large public enterprises on their audit, control and regulatory-compliance challenges.